Smartbuild Features

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Seamless, accurate and efficient building compliance

Whether you are an LBP or a building Project Manager, it’s a must-have in your toolbox. See what SmartBuild can do for you.

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  • Upload, store, manage, search and complete your compliance forms online
  • The Restricted Building Work stated on the Certificate of Design Work is automatically matched to the trade Restricted Building Work sections you will need to have in your project. From there, you can assign these tasks to your ‘regular’ team of LBPs or set up a new team
  • Easy-as for all LBPs to complete, sign and submit Certificate of Design Work and Record of Work memorandum forms
  • An automatic notification is sent to the Building Consent Authority/ Council when an LBP joins a project
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  • Complete and submit all Record of Work memorandums to the Building Consent Authority in one-go for speedy results when applying for the Code Compliance Certificate
  • Real-time status reports of all the project’s LBP member memorandum forms with our Project Activity Dashboard
  • One place for uploading, searching, retrieving and storing all LBP memorandum forms
  • One standardised platform for all Record of Building Work and Certificate of Design Work forms, with an option to personalise these forms to your business

     
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  • No more back-and-forthing on homeowner details with the ability to pre-fill project details on all the trade LBP memorandum forms
  • No more paper juggling! Upload all forms in one click
  • SmartBuild will notify you about mistakes in the forms, so you can’t submit them with errors or omissions, ensuring that all memorandum forms comply with the Building Act 2004

FAQs

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Why SmartBuild?
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Smartbuild doesn't introduce any new rules or red-tape. It is designed to ensure that you continue to meet building compliance requirements by making the process smoother, more efficient, and more accurate. With Smartbuild, you will have more time to spend on other tasks.

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How does SmartBuild ensure compliance?
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All the forms and memorandums submitted by the LBP will be reconciled in two ways. Firstly, the

system will ensure the forms comply with the requirements set out in the Building Act 2004.

Secondly, it will reconcile whether the submitted forms comply with all the Restricted Building Work

(RBW) tasks listed in the Certificate of Design (CoD) Work, making sure nothing has been missed.

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Is my Council going to accept the SmartBuild forms?
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Yes. Councils nationwide have been receiving SmartBuild forms and none have been rejected. Our

forms comply with all the relevant sections of the Building

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Do I need to sign the SmartBuild documents?
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The short answer is no. The SmartBuild system automatically puts your name into the signature

space and enters the date the forms have been completed. This becomes your legally binding 

electronic signature. Done and dusted.

The longer answer based on legal advice is:

“We consider that electronic signatures included on forms such as LBP memorandum completed and

submitted via SmartBuild (being the typed name of the person signing the form) adequately identify

the signatory and the signatory’s approval of the relevant information and are reliable as is

appropriate given the purpose for which and the circumstances in which the signature is required.”

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Will SmartBuild save copies of my completed forms and documents?
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Yes, SmartBuild will save and keep copies of all forms and documents for at least 10 years. Plus, you

can search and retrieve any of these documents anytime, anywhere.

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Is my privacy secured? Will my details be passed on to any third party?
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Any details that are not already in the public domain will not be shared with any third party.

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Is SmartBuild an App?
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SmartBuild is not an App. Simply save the SmartBuild URL (Login) in your favourites to get immediate

access.

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Can I fill my LBP memorandum form as I go?
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Yes. Whatever SmartBuild product package you use, the system will allow you to fill-in and save

details as you go.

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What are the memorandums and forms that I can submit through SmartBuild?
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  • Form 2A - Certificate of Design Work (CoD)
  • Form 6A - Record of Building Work (RoW)
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What happens if the designer is not using SmartBuild?
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To get the most out of the system, it will be best if the designer uses SmartBuild for their Certificate of Design (CoD) Work. But don’t worry if they haven't - you can manually upload Certificate of Design (CoD) Work sections with a touch of a button. Reconciling the design and trade Restricted Building Work (RBW) tasks will reduce any call backs from the Council.

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What are the LBP license classes?
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Anyone licensed under:

  • Building (Designation of Building Work Licensing Classes) Order 2010
  • Chartered professional engineers (registered under the Chartered Professional Engineers of New Zealand Act 2002)
  • Registered Architects (registered under the Registered Architects Act 2005)

License classes:

  • Design (1, 2 and 3)
  • Carpentry 
  • Brick and Blocklaying (2 areas of practice)
  • Foundations (2 areas of practice)
  • Roofing (7 areas of practice)
  • External Plastering (2 areas of practice)
  • Site (1, 2 and 3)
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How do I find more information about the way the SmartBuild system works?
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Once registered, you will find easy-to-follow guides throughout the site. If you still have questions,

contact us.

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Ready to get started?
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We know our users use SmartBuild in a variety of contexts. So, we’ve got a range of options for you to choose from. 

View our pricing plans